Privacy Policy

How we respect privacy when we deal with personal information collected by our organisation

 

This Privacy Policy applies to information Christians in Sport collects about individuals who interact with our organisation. It explains what personal information we collect and how we use it. 

If you have any comments or questions about this notice, feel free to contact us at data@christiansinsport.org.uk.

1. Personal data that we process

 

The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed. 

Purpose

Data (key elements)

Basis

Enquiring about our organisation and its work

Name, email, message

Legitimate interests - it is necessary for us to read and store your message so that we can respond in the way that you would expect.

Subscribing to email updates about our work (resources, events, campaigns)

Name, email, postcode (if given)

Consent - you have given your active consent. 

Signing up for an event

Name, email, address

Consent – when you book onto an event you are giving us consent to process your data.

Making a donation

Name, email, address, payment information

Legitimate interests - this information is necessary for us to fulfil your intention of donating money and your expectation of receiving a confirmation message.

Processing Gift Aid

Name, Address, financial information

Finance Act 2010

Website functionality

Website activity collected through cookies

Legitimate interests

- it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect, such as remembering the contents of your order before you have fully completed the process. 

 

2. How we use your data

 

We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy. 

For example, we may use your personal information to:

     reply to enquiries you send to us;

     handle donations or other transactions that you initiate; 

     where you have specifically agreed to this, send you marketing communications by email relating to our work which we think may be of interest to you.

3. When we share your data

 

We will only pass your data to third parties in the following circumstances:

     you have provided your explicit consent for us to pass data to a named third party; 

     we are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfils our legal obligations in relation to the use of third party data processors; or

     we are required by law to share your data. 

 

In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation. 

Third parties we use

For a number of processes we use Third Parties to process data, who all comply with GDPR legislation. These are listed below for your information:

Process

Third-party

Privacy Policy

Storage of personal information securely

Access ThankQ

https://www.theaccessgroup.com/privacy-and-legal/

Online web forms

WuFoo/Survey Monkey

https://www.surveymonkey.com/mp/legal/privacy-policy/

Sending of mass emails

MailChimp

https://mailchimp.com/legal/privacy/

Booking onto Sports Plus

Configio

https://configio.com/privacy-policy/

Payments for Sports Plus

Stripe

https://stripe.com/gb/privacy

Purchasing from our shop

Shopify

 https://www.shopify.com/legal/privacy

Donating to us

CAF

https://www.cafonline.org/navigation/footer/privacy

Donating to us

Stewardship

https://www.stewardship.org.uk/privacy/privacy-notice

Posting publications

Mayfield Press and Mailing House

https://www.mayfield-press.co.uk/wp-content/uploads/2018/04/Privacy-Policy-V1-1.pdf

 

The privacy notices on each point of data collection will give more information where required. 

4. How long we keep your data

 

We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required. 

Where data is collected on the basis of consent, we will seek renewal of consent at least every three years. 

5. Rights you have over your data

 

You have a range of rights over your data, which include the following:

     You have the right to know what data Christians in Sport holds on you and how it is used

     Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this (for example by putting ‘unsubscribe’ links at the bottom of all our marketing emails). 

     You have the right to ask for rectification and/or deletion of your information. 

     You have the right of access to your information. 

     You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed. 

 

A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/

If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us. 

Email: data@christiansinsport.org.uk

Or write to our Data Protection Lead at Data Protection, Christians in Sport, Telford Road Industrial Estate, Bicester, OX26 4LD.

Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.

Wherever we rely on your consent, you will always be able to withdraw that consent, although we may have other legal grounds for processing your data for other purposes, such as those set out above. In some cases, we are able to send you direct marketing without your consent, where we rely on our legitimate interests.  You have an absolute right to opt-out of direct marketing, or profiling we carry out for direct marketing, at any time. You can do this by following the instructions in the communication where this is an electronic message, or by contacting us using the details set out below.

 

If you believe Christians in Sport has not complied with your data protection rights, you can complain to the Information Commissioner. For more information visit www.ico.org.uk

6. Cookies & usage tracking

 

A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, eg remembering your preferences, recording what you have put in your shopping basket, and counting the number of people looking at a website.

Where cookies are used to collect personal data, we list these purposes in section 1 above, along with other personal data that we collect. However, we also use some cookies that do not collect personal information but that do help us collect anonymous information about how people use our website. We use Google Analytics for this purpose.  Google Analytics generates statistical and other information about website usage by means of cookies, which are stored on users' computers. The information collected by Google Analytics about usage of our website is not personally identifiable. The data is collected anonymously, stored by Google and used by us to create reports about website usage. Google's privacy policy is available at http://www.google.com/privacypolicy.html.

7. Modifications

 

We may modify this Privacy Policy from time to time and will publish the most current version on our website. If a modification meaningfully reduces your rights, we'll notify people whose personal data we hold and is affected.