If you have any comments or questions about this notice, feel free to contact us at firstname.lastname@example.org
The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.
We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy.
For example, we may use your personal information to:
We will only pass your data to third parties in the following circumstances:
In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.
Third parties we use
For a number of processes we use Third Parties to process data, who all comply with GDPR legislation. These are listed below for your information:
The privacy notices on each point of data collection will give more information where required.
We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.
Where data is collected on the basis of consent, we will seek renewal of consent at least every three years.
You have a range of rights over your data, which include the following:
A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/
If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us.
Or write to our Data Protection Lead at Data Protection, Christians in Sport, Telford Road Industrial Estate, Bicester, OX26 4LD.
Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.
Wherever we rely on your consent, you will always be able to withdraw that consent, although we may have other legal grounds for processing your data for other purposes, such as those set out above. In some cases, we are able to send you direct marketing without your consent, where we rely on our legitimate interests. You have an absolute right to opt-out of direct marketing, or profiling we carry out for direct marketing, at any time. You can do this by following the instructions in the communication where this is an electronic message, or by contacting us using the details set out below.
If you believe Christians in Sport has not complied with your data protection rights, you can complain to the Information Commissioner. For more information visit www.ico.org.uk.
Christians in Sport takes photos at events which they run for the purpose of informing supporters about the event and for use in future marketing on social media, in print and online.
Photos and videos are counted in the GDPR as being personal data.
Staff of Christians in Sport will need to give consent for a photo to be used in relation to their name, for instance on the website or in our magazine/newsletter.
For over 18s
It is defined as being within our legitimate interests to take photos at any event we run to use in our marketing. Without the ability to use photography we have decided it would not be possible to market what we do.
When people attend a Christians in Sport event, they can reasonably expect a photographer to be present.
A photo will not be used on social media or online alongside a name or tag of an individual, in order to respect their privacy.
Sometimes photographers and filmmakers/videographers will shoot in a public area where people in the background may be captured on camera. It isn’t feasible to get every single person who enters that area to sign a photo release form.
If, for whatever reason, it is necessary to caption the photograph or video with the name of the individual, for example within our magazine, consent will be sought to do this.
For under 18s
For anyone attending a Christians in Sport run event under the age of 18, consent will be sought from the parent/guardian booking them onto the event. If consent is not granted then photos will not be posted publicly and we will do our best to not store any photos of the individual involved on our own private networks.
For any photo or video we use on our social media or website, or within a video, we make sure, to our best knowledge that we are adhering to copyright principles.
If you feel we are in breach of copyright please email email@example.com.
Any photo or video in which we are tagged on social media, or which is sent to us in any format, we assume that the photo was taken by the organisation/individual with proper permissions. Where possible, we will check this is the case before posting an image or video on our platforms.
An individual captured in an image can withdraw their consent even after having signed the consent form. Any such withdrawal should be in writing.
Once consent is withdrawn, the charity cannot use the relevant images again, but it will not normally be possible to recall documents in which their image has already appeared.
All photos or recordings which contain personal data will need to be treated in the same way as personal data held in other formats. They need to be kept securely and disposed of securely when no longer required, in accordance with our guidance on Data Security.
Since photographs may reveal details of the subject's race and ethnic origin they are classified as Sensitive Personal Data. Generally photographs should only be used and retained where strictly necessary.
In this section
Christians in Sport is a UK based charity that aims to reach the world of sport for Jesus. We mainly work with sportspeople in competitive and elite sport.
Registered Charity England and Wales 1086570.
Registered Charity Scotland SCO45299.
Company number: 4146081
Photos (c) Shutterstock unless specified
Unit D1, Frampton House
Telford Road Industrial Estate
Bicester, OX26 4LD